DIRECTORATE: ADMINISTRATION AND FINANCE

DIVISION: GENERAL SERVICES

SUBDIVISION: AUXILIARY SERVICES

SECTION MAINTANANCE, STOCK AND SECURITY

Post Designation     :                       Chief Administrative Officer Grade 8

1x Post                       :                       Windhoek

Salary Scale              :                       N$ 192 947 – 230 591

Benefits                      :                       Housing Allowance: N$ 12 000 pa

                                      :                       Transport Allowance: N$7176 p.a

Minimum Requirements: A National Diploma or equivalent qualification (NQF Level 6) plus six (6) years appropriate experience.

Additional Requirements: Candidate must have knowledge and experience at supervisory level in procurement of goods and services, stock control, general administration and must be in possession of a valid drivers’ license. The candidate must also have strong supervisory skills as well as good communication skills.

Main Duties:

• Responsible for the implementation of the Asset Maintenance Plan
• Ensure that Procurement and Stock Control procedures are adhered to
• Participate in stock taking exercises
• Plan for activities pertaining to this office in line with the Directorate plan
• Coordinate the compilation of monthly, quarterly and annual activity reports for all subsections under him/her
• Control, Monitor and update the main asset register for Head office and the Regional Offices
• Implement the Treasury Instructions, Stock Control Manual in the Ministry
• Secretary to the Ministerial Tender Committee and advise on Tender policies and regulations
• Compile Annual Tender exemption prior to the expiry date
• Distribute copies of all approved contracts and tenders to various Directorates
• Monitor, control and advice on Cleaning matters of the Ministry and its outside offices
• Conduct regular in-house inspections
• Supervision of all sub-sections under him/her.
• Ensure that stock registers are updated at all times
• Responsible for Performance Agreements and Reviews thereof of staff under this section
• Daily update of the Ministry Tender Management System
• Supervise Security company and NamPol officers on duty
• On time renewal of security and garden services tenders.

Enquiries: Ms Silkka N. Nakamhela                               Telephone: (061)- 284 8188